1. Name

The name of the Society shall be ISTRI SAT SANG SINGAPORE and the office shall be at 2 Towner Road, Singapore 327804 or such other address as may subsequently be decided upon by the members of the Sat Sang and approved by the Registrar of Societies

2. Objects

a) The objects of the Sat Sang shall be religious and educational advancement. The Sat Sang shall be means of Social, Religious activities such as the holding of Prayer meetings and Religious Classes.
b) All Sikh ladies shall be welcome at the Sat Sang prayer meetings but only the Members shall have a say in the management and internal affairs of the Istri Sat Sang.

3. Membership

a) Members shall be approved by the Management Committee as herein provided.
b) Any lady over the age of 16 years, who believes in the teachings of Guru Nanak shall be eligible for membership.A lady wishing to join the Society shall submit her name to the Hon. Secretary.
c) The new member must be proposed and seconded by existing members and approved by the Management Committee. The Management Committee has a right to reject any application for membership without assigning any reason.
d) Every member shall have the right to speak and vote at the General Meetings to nominate/or be nominated for any office arid to propose or second any proposal or resolution and vote thereon and the right to serve in any capacity on the Management Committee.

4. Membership Fee

The membership fee shall be a one-time payment of $60 and any other voluntary donations shall be welcome.

5. Management Committee

a) The Management of the Sat Sang shall be in the hands of a Management Committee elected by the members for a two year term at the Alternate Annual General Meeting.
b) All the office bearers except for the President and Treasurer shall be eligible for re-election term after term.
c) The Management Committee shall comprise of:
1) President
2) Vice President
3) Secretary
4) Asst Secretary
5) Treasurer
6) Asst Treasurer
7) Nine Other Members
d) If after being elected, any Management Committee member becomes ineligible pursuant to Clause 9(g)(5) below, she shall automatically cease to be a member of the Management Committee and the Management Committee shall have the power to fill this vacancy.

6. Powers and Duties of the Management Committee

a) The Management Committee shall be the executive body of the Sat Sang and shall be responsible only to the general body of members :
b) It shall have power to appoint and supervise subcommittees and dissolve or suspend such subcommittees whenever it deems necessary. All subcommittees shall be responsible to the Management Committee.
c) The Management Committee has power to authorize the expenditures of a sum not exceeding $5,000 per line item from the Society’s funds for the Society’s purposes. Any amount exceeding $5,000 shall require the approval of the members at a general meeting
d) It shall have the power to fill any vacancy that may occur in the Management Committee.
e) It shall have power to make by-laws not inconsistent with these Rules.

7. Duties of Office Bearers

a) The President: The President shall preside over all meetings of the Management Committee and at all General Meetings. She shall sign the minutes of all the meetings she presides. She shall have a second or casting vote at all meetings. She or the Secretary shall with the treasurer sign all cheques of the Sat Sang.
b) Vice-President: In the absence of the President, the Vice President shall have the power of President and shall conduct all meetings. In the absence of the President and Vice President, the members present have the power to select a Chairman from amongst them.
c) Secretary: The Secretary shall be in charge of all records pertaining to the Sat Sang. She shall deal with all correspondences, convene meetings and record minutes of the meetings held. She shall maintain a register containing the names and addresses of all members. She shall be responsible for the preparations of the Annual Report. This Report shall be circulated among the members before the General Meeting.
d) Asst. Secretary: The Asst. Secretary shall assist the General Secretary and in her absence shall carry out the duties of the Secretary.
e) Hon Treasurer: The Hon Treasurer shall keep the accounts of the Sat Sang up to date and shall be responsible for the proper keeping of all financial books, accounts etc.
f) Asst. Treasurer: The Asst. Treasurer shall assist the Hon Treasurer and in her absence shall carry out the duties of the Hon Treasurer.

8. Management Committee Meetings

a) The Management Committee shall meet at least once every two months.
b) At all meetings of the Management Committee, eight members present shall form a quorum.
c) The Secretary shall give at least 3 days’ notice of the meetings to all members of the committee. The Secretary may whenever she considers necessary call an emergency meeting of the committee by giving 24 hours’ notice to all members of the committee.

9. Annual General Meeting

a) The Annual General Meeting of the Sat Sang shall be held before the end of June each year. The Secretary of the Sat Sang shall give at least two weeks’ notice of the meeting to every member.
b) One third of the members or 50 members (whichever lesser) must be present at the meeting to form a quorum.
c) In the absence of the quorum, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum but they will have no power to alter, amend, or make addition to any of the existing rules.
d) The agenda of the Annual General Meeting:
1) To consider and if approved to adopt the Annual Report of the Management Committee
2) To consider and if approved to adopt the Audited Balance Sheet and Statement of Accounts of the Sat Sang for the past financial year.
3) To read and if approved to confirm the minutes of the last Annual General meeting and extra-ordinary general meeting; if any.
4) To elect the Management Committee.
5) To elect External Auditors
6) To consider any subject of which seven days’ notice has been given to the General Secretary.
e) No member present at the General Meeting shall speak on any matter without the permission of the meeting Chairman. The Chairman shall have the power to ask any member who regularly breaches this clause to leave the meeting premises.
f) The Outgoing Management Committee shall hand over charge to the incoming Management Committee within 14 days of the Annual General Meeting.
g) The following procedures shall be used for election of the Management Committee at every alternate year general meeting:
1) An Elections Chairman shall be elected from the members present at the general meeting. She shall not be a candidate for election to any post at that general meeting
2) She shall only chair the elections portion of the general meeting and not any other item on the agenda.
3) The elections shall be held by a show of hands or by secret ballot at the discretion of the Elections Chairman.
4) The Elections Chairman shall call for nominations (with a proposer and seconder) of eligible candidates for each positions and if there are more than one nomination for any post (and more than nine nominations for Committee Members); elections shall be held and the candidate with the highest votes shall be declared elected. In event of a tie, the Elections Chairman shall have a casting vote.
5) All members nominated for any position in the Management Committee shall satisfy the following criteria:
– Be a Singapore Citizen or Permanent Resident
– Is present at the general meeting
– Is not an undischarged bankrupt
– Has not been has been convicted of a criminal offence and imprisoned or fined more than $2,000 (excluding fines for traffic offences). This clause shall apply for ten years from completion of sentence or payment of fine.
6) All nominees for the post of President shall satisfy the following additional criteria:
– Not be the outgoing President
– Have served for at least one term in any previous Isteri Sat Sang management committee in any position
– Has not been the President for a minimum period of 4 years

10. External Auditors

a) A firm of Certified Public Accountants will be elected as External Auditors at each alternate Annual General Meeting and will hold office for two years and may be re-elected.
b) They will be required to audit each year’s account and present a report upon them to the Annual General Meeting.
c) They may be required by the President to audit the Sat Sang’s accounts for any period within their tenure of office at any date and make a report to the Committee

11. Income & Expenditure

a) The treasurer shall receive all membership fee and donations etc. from the members and bank the same. She shall not make any payment without the authority of the Management Committee.
b) She shall not keep in hand more than $500 at any time and all sums in excess of $500 shall be banked.
c) She shall sign all cheques together with the President or the Secretary.
d) She shall prepare at the end of the financial year a Balance Sheet and Statement of Accounts duly certified by the External Auditors of the Sat Sang.

12. Extra-Ordinary General Meeting

a) An Extra-Ordinary General Meeting shall be held whenever the Management Committee so desires or on the written request of at least fifty ordinary members of the Sat Sang.
b) In both cases the purpose for which the meeting is called shall be stated in the agenda of the meeting.
c) At least two weeks’ notice of the meeting shall be given to all members.
d) One third of the members or 50 members (whichever lesser) of the Sat Sang if present will form the quorum.
e) In the case of a meeting called by the Management Committee, in the event of there being no quorum, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form the quorum, those present shall be considered a quorum, but they shall have no power to alter, amend or make addition to any of the existing Rules.
f) If such a meeting is called at the request of the members, then in addition to the normal quorum; at least 75% of the members requesting the meeting have to be present for the meeting to be deemed to have the required quorum. In the event of there being no quorum, the meeting shall be cancelled and no further request can be made for the same business for a period of six months from the date of this meeting.
g) No request for an Extraordinary General Meeting may be made for any business which has been rejected at a general meeting during the last six months.

13. Resignation

A member may resign from her membership of the Sat Sang by notice to the Secretary.

14. Interpretation

The Management Committee shall be the sole authority for the interpretation of these Rules and By-Laws made there under and their decision shall be final and binding on all members.

15. Amendment of Rules

These Rules may be added, repealed or amended by resolution at any General or Extra-Ordinary General Meeting with a two thirds majority, but they shall not come into force without the prior sanction of the Registrar of Societies

16. Trustees

a) If the Society at any time acquire any immovable property, such property shall be vested in Trustees subject to declaration of trust.
b) Any Trustee may at any time resign his trusteeship.
c) If a trustee dies or becomes lunatic or of unsound mind or moves permanently or is absent from the state of Singapore for a period of one year, she shall deem to have resigned her trusteeship.
d) If a trustee is guilty of misconduct of such a kind as to render it undesirable that she continue as trustee, a General Meeting may remove her from her trusteeship.
e) Vacancies in the Trusteeship may be filled at a General Meeting, but the number shall not be greater than Five or less than Two.
f) Notice of any proposal to remove a trustee from trusteeship or to appoint a new trustee to fill a vacancy must be given by affixing in the premises of the Society a document containing such proposal at least two weeks before the meeting at which the proposal is to be discussed.
g) The result of such meeting shall be notified to the Registrar of Societies for approval.

17. Visitors & Guests

a) Residents in Singapore may be admitted into the premises of the Society but they shall not be admitted to the privileges of the Society nor shall they be admitted into the premises more than six times in any year.
b) These visits are to be confined to not more than once in 14 days.
c) A Visitors Book shall be kept, in which shall be entered the names of ail the visitors and guests, together with the signatures of the members nominating them and the dates of their visitors, no person shall be a visitor or guest till his names has been entered in this book.

18. Prohibition

a) Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the society’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
b) The funds of the society shall not be used to pay the fines of members, donors or employees who have been convicted in Court.
c) The society shall not engage in any Trade Union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
d) The society shall not hold any lottery, whether confined to its members or not, in the name of the society or its Management Committee or any other members; unless approved in writing by the relevant government authorities.
e) The society shall not indulge in any political activity or allow its funds and /or premises to be used for political purposes.
f) The society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities, where necessary.

19. Dissolution

a) The society shall not be dissolved, except with the consent of at least three fourth of the members of the Society expressed concern either in person or by proxy or by postal vote at a General Meeting convened for the purpose.
b) In the event of the Society being dissolved as provided above all debts and liabilities legally incurred on behalf of the society shall be fully discharged and the remaining funds will be transferred to Central Sikh Gurdwara Board.
c) Notice of dissolution shall be given within 14 days of the dissolution to the Registrar of Societies.

NOTE :

– Rules accepted by ROS on 10.11.2017

– Approval for use of logo on 7.11.2017

– Approval for change of name on 20.10.17